Gephra ATS Resume Optimizer
Gephra ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our ATS resume optimization service.
Scope: This policy applies to all users of Gephra's services, regardless of location, and complies with international data protection standards including GDPR, CCPA, PIPEDA, LGPD, and other applicable privacy laws.
By using our service, you consent to the data practices described in this policy. If you do not agree with our practices, please do not use our service.
Your uploaded resume files, including personal details, work experience, education, skills, and other career-related information.
Job descriptions and requirements you provide for optimization purposes.
Email address, name, and other contact details you provide.
Billing details processed through PayPal (we do not store credit card information).
Your resume may contain sensitive information such as:
We process this information only as necessary for resume optimization and with appropriate safeguards.
We use the following third-party services:
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
We may share your information only in these circumstances:
Your resume content is processed by OpenAI under strict data processing agreements that ensure:
Your data is primarily stored in:
In the event of a data breach, we will notify affected users within 72 hours as required by GDPR and other applicable laws.
Request copies of your personal data
Correct inaccurate or incomplete data
Request deletion of your personal data
Receive your data in a structured format
Limit how we process your data
Object to certain types of processing
To exercise any of these rights, contact us at:
Email: privacy@gephra.com
Response Time: Within 30 days (GDPR) or 45 days (CCPA)
EU residents have additional rights including the right to lodge a complaint with their local supervisory authority.
California residents have the right to know, delete, opt-out, and non-discrimination. Call our toll-free number: 1-800-GEPHRA-1
Canadian residents have the right to access, correct, and challenge our data practices.
When transferring data internationally, we use appropriate safeguards:
We comply with data localization requirements in jurisdictions that require it, while maintaining service functionality.
We automatically delete resume content and personal information according to our retention schedule, unless you request earlier deletion.
Our service is not intended for children under 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will delete it immediately.
We may update this Privacy Policy periodically. We will notify you of significant changes by:
Continued use of our service after changes constitutes acceptance of the updated policy.
Email: dpo@gephra.com
Address: Gephra Privacy Office, Kigali, Rwanda
Email: privacy@gephra.com
Phone: 1-800-GEPHRA-1
Address: Kigali, Rwanda
If you are an EU resident, you have the right to lodge a complaint with your local data protection authority.